Cash (Basis) is King

David Roitblat is the founder and CEO of Better Accounting Solutions, an accounting firm based in New York City, and a leading authority in specialized accounting for merchant cash advance companies. To connect with David or schedule a call about working with Better Accounting Solutions, email david@betteraccountingsolutions.com.

Tax season is upon us, and it’s the worst.

Aside from wading through scores of financial documents and dealing with a million questions, it’s a fact that our government is purposely opaque in how it accounts for the tax dollars they take from business owners, and simply don’t know what it’s like to actually have a job that doesn’t involve overegulating others. On top of that, the merchant cash advance space is a difficult one to define and operate in for its different categories of advances and investors. As a result of all this, tax season can be complicated and difficult.

It’s for this reason that Better Accounting Solutions services many cash advance businesses- so let me explain what we do and why to make it easier for our clients, and-hopefully- easier for you as well.

Loans are easy to account for: there is simply the principal amount and interest. By contrast, cash advances involve the purchase of future receivables with different metrics, durations and structures for how it is paid.

Because of this, Better Accounting Solutions are big proponents of the cash basis accounting method (if a business makes less than $10 million in actual annual revenue): only recognizing the income when it is received, instead of when the transactions are made but before any money is actually seen.

To explain the concept, consider this example we’ve used before:

A merchant cash advance provider funds a merchant with $100,000 at a commission expense of 12% and a Closing Fee income of 10%. The bank fee income and RTR/Factor Rate is .5, while the merchant will pay back $150,000, $1,500 daily assuming a 100 day duration.

In terms of handling the books, we’d recommend recognizing the commission expense and closing fee income immediately (in most scenarios) on the day the advance is given, deducted from the funded amount.

But with the factor income, no additional income would be recognized until the full contract funded amount of $100,000 is received in the funder’s bank account (not just the amount wired). Once the contract amount is fully received on a cash basis, any payments received after that point constitute factor income or RTR income.

We recommend recognizing income and filing this way because, simply by reporting on a cash basis, you are deferring the recognized tax income.

This means that for all the deals in the process of being paid by the time the financial year is over do not need to be recognized for tax purposes until the next year when the full amount is back in your account, thereby deferring your tax liabilities.This means you have more time to spend that money and grow your actual business, which is obviously the reason we all do what we do.

When done simply, without over bureaucratic machinations, and with professional assistance, taxes don’t have to be a painful and difficult experience, and can even be a boon to your cash flow when done right. Make 2024 the year you show Uncle Sam you know your way around the tax system, no matter what they throw at you.

It’s essential to emphasize that this article is for informational purposes only and should not be construed as personal accounting or financial advice. It’s strongly recommended for funders and companies to seek guidance from qualified accountants or financial professionals to ensure compliance with accounting standards and tax regulations tailored to their specific circumstances.

David Roitblat is the founder and CEO of Better Accounting Solutions, an accounting firm based in New York City, and a leading authority in specialized accounting for merchant cash advance companies.

To connect with David, email david@betteraccountingsolutions.com.